ICO, the Interuniversity Center for Educational Sciences, located at Heidelberglaan 1, Utrecht, is responsible for the processing of personal data as shown in this privacy statement.
Executive Secretary of ICO, Caroline Vonk
Heidelberglaan 1, 3584CS Utrecht
+31 (6) 284 62 933
Caroline Vonk, Executive Secretary ICO, is the Data Protection Officer of ICO. She can be contacted via firstname.lastname@example.org
ICO processes your personal data because you use our services and/or because you provide us with this data. ICO only keeps information that is necessary for carrying out our tasks. Here you can find a list of personal data we process:
ICO processes your personal data for the following purposes:
ICO never takes decisions on matters that can have (significant) consequences for people, based on automated processing. These are decisions taken by computer programs or systems, without involving a person (for example, an employee of Maastricht University / Utrecht University – ICO).
ICO is based at Utrecht University, and stores it’s data on the secured servers of this university. The data is only accessible by ICO’s Executive Secretary.
ICO uses the following online computer programs or systems:
ICO uses the following computer programs or systems on the Utrecht University servers:
ICO does not store your personal data for longer than is strictly necessary to achieve the purposes for which your data is collected. We use the following retention periods for the following of personal data:
After you have indicated to terminate your membership with ICO, most of the personal data can be removed from the database at all times. Certain information will have to remain available for a maximum of 6 years for reporting purposes (see below)
Once every six years, a research review or re-recognition of the research school takes place. For this purpose ICO must draw up a self-evaluation report. The maximum storage period of 6 years is related to this reporting cycle.
ICO provides personal data to third parties only if this is necessary for the execution of our agreement with you, or to comply with a legal obligation.
You have the right to view, correct or delete your personal data. In addition, you have the right to withdraw your consent to the data processing or to object to the processing of your personal data by ICO, and you have the right to data portability. This means that you can submit a request to us to send the personal information we have in your file to you, or to another organization mentioned by you. You can send a request for access, correction, deletion, data transfer of your personal data or request for cancellation of your consent or objection to the processing of your personal data to email@example.com. To ensure that the request for access has been made by you, we may ask you to send us a copy of your ID. Make your passport photo, MRZ (machine readable zone, the strip with numbers at the bottom of the passport), passport number and Burger Service number (BSN) black in this copy. This is to protect your privacy. We will respond to your request as quickly as possible, but at least within four weeks.
For ICO Members (including the ICO Alumni) the request for deletion of your data from our database will lead to the termination of your membership.
ICO also wishes to point out that you have the opportunity to file a complaint with the national supervisory authority in the Netherlands, the Dutch Data Protection Authority. This can be done via the following link: https://autoriteitpersoonsgegevens.nl/nl/contact-met-de-autoriteit-persoonsgegevens/tip-ons
ICO takes the protection of your data seriously and takes appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure and unauthorized modification. If you have the impression that your data is not properly secured or there are indications of abuse, please contact firstname.lastname@example.org.